Healthcare Document Management | HelpSystems

Document Management for Healthcare

Protect patient privacy and keep medical staff informed with document management for healthcare.

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Healthcare organizations are trusted to give their patients the very best. And that means the best care, the best doctors, and the best patient experience. But you can’t give your patients the best unless you properly manage patient information.

Every day, healthcare organizations manage sensitive information. It’s everywhere—registration forms, insurance forms, medical records, etc. Patients fill out these forms, and the information needs to be processed and distributed among the appropriate physicians.

As these documents route through hospital facilities, it’s essential that the information remains confidential and secure. After all: patients trust that their doctors will keep their medical information private, and HIPAA requires it.

Therein lies the problem. Paper forms pose a risk to patient privacy. Anyone could see a paper registration form lying around and suddenly be privy to information that ought to be confidential. Plus, when a patient comes in with an urgent need, you need to be able to pull all their relevant records. If they’re kept on paper, it adds time to the process that you simply don’t have.

Your patients deserve to keep their information private and their doctors informed. So give your patients the best with the help of Fortra document management solutions.

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As healthcare changes and progresses, so do our needs. KSB Hospital foresees regional, if not national, health information cooperatives that will allow hospitals to share information on patients to improve the quality of the care provided. The flexibility Fortra has given us allows us to realize these goals.

Larry Stevens, Senior Systems Analyst, KSB Hospital

Give Your Documents a Clean Bill of Health

Protect patient privacy and keep staff informed on pertinent patient information. With a document management solution for healthcare, you will soothe the pain of dealing with paper documents.

Improve Quality of Care

Your patients are your top priority—and they should be. Documents detailing their information ought to help doctors make informed medical decisions fast. With document management for healthcare, it’s easy to share information with those who need it. Authorized users can simply search by patient name or ID and find all relevant medical information in an instant. That information can be quickly harnessed for swift decision-making and help you provide the best care possible to your patients. 

Protect Patient Privacy

When patients visit any healthcare facility, they trust that their privacy will be protected. That’s where the right document management system comes in. Your solution should offer iron-clad security controls and define authority on a user basis. With strong security in place, you can be certain that only those who ought to see the information are able to access it. No one else can view, edit, or overwrite important data. Patient privacy is protected. 

Prove HIPAA Compliance

HIPAA—Health Insurance Portability and Accountability Act—requires healthcare facilities to meet high standards for document privacy. The right document management system for healthcare makes it easy to prove compliance. First, it requires user authority to access documents. Second, the interface logs records whenever anyone searches for and accesses health documents. The logs are then used audit activity, thus preparing your organizations for the next time the auditors call. 

Rip the Band-Aid Off

It’s time to rip the band-aid off your healthcare facility’s processes. With document management for healthcare, you’ll eliminate the problems that come from paper forms and manual processes. Information can be managed digitally. A patient fills out a web-based form. Their information populates in the system automatically. There’s no need for your staff to re-key data and thus, you can eliminate the risk of error in entry. The process is fast and seamless—and the patient information will always be accurate and secure. 

Make Patient Information Available

Your medical staff needs access to important patient information in order to provide the appropriate care. Filing cabinets and paper forms make it a challenge for your staff to stay up-to-date. Let document management for healthcare alleviate the problem. Documents in the electronic document management system are indexed so that they can be found by any relevant search (patient name, etc.). You’ll mitigate the risk of misfiling a document. And your medical staff will be able to deliver the best care fast.

Keep Up with Healthcare Changes

The healthcare industry is constantly in flux. New technology and new treatments constantly emerge. Your healthcare facility constantly adds patients—and likely grows and spreads across the region, country, or world. Keeping up with these changes can be difficult when your documents are stuck in the paper age. By switching to document management for healthcare, you’ll never miss a beat. 

Take the Temperature of Your Documents Today

Find out how document management for healthcare will help your organization. In your free, personalized consultation, we’ll discuss your processes for managing patient information. Then, we’ll help you take the next step to improve document processes and protect patient privacy.

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