In today's fast paced digital world, businesses rely heavily on their data and the systems that manage it. One of the most critical components of any data management system is the ability to create and distribute reports and documents. When done the traditional way, this process is time-consuming and labor-intensive, often involving manual intervention and significant IT resources.
However, with the advent of automated IBM i spool file management and delivery, businesses can now streamline this process. This involves converting reports generated by the IBM i into a more accessible PC format like PDF, HTML, Word, and Excel. Results are then delivered via email or archived to a secure document management system or other electronic means.
Some of the benefits of using automated IBM i spool file conversion and delivery include:
Increased Efficiency
Automated spool file management and delivery can save businesses significant amounts of time and money by eliminating the need for manual intervention from IT staff.
Improved Accuracy
Automated spool file management and delivery can also help improve the accuracy of reports by reducing the risk of human error. This ensures that reports are converted and delivered accurately and in a timely manner, reducing the risk of mistakes and ensuring that data is up-to-date.
Cost Savings
By automating the spool file management and delivery process, businesses can save money on IT resources and reduce the risk of errors that can lead to costly mistakes. Additionally, the use of electronic delivery can eliminate the need for paper-based reports, further reducing costs associated with printing and distribution.
Enhanced Security
Automated spool file management and delivery also improves data security by providing secure electronic delivery options. Rather than relying on paper-based reports that can be lost or stolen, electronic delivery provides a more secure way to distribute sensitive data.
Improved Accessibility
Finally, automated spool file management and delivery can help improve accessibility by providing reports in a more accessible format. Rather than relying on paper-based reports that may be difficult to read or use, electronic delivery can provide reports in a more user-friendly format that can be easily accessed and analyzed.
Automate Your IBM i Spool File Management and Delivery with Fortra’s Webdocs
Fortra’s Webdocs spool file and report management for the IBM i unlocks the full benefits of automation for your IBM i spool file management and delivery processes. With Webdocs, you can monitor IBM i output queues and convert them to your favorite PC formats like PDF, Word, TEXT, HTML and Excel.
You can also send your converted IBM i spool files directly to users via email, SFTP, shared folders, and – most importantly – to the Webdocs Secure archive for users to access via the secure web browser interface. Converted reports can even be placed into notification or review workflows. Webdocs also has Integration capabilities to your ERP so users can access reports directly from the ERP whether it’s green screen, application, or web-browser-based.
Webdocs also helps with:
- Eliminating the hassle of printing reports and manually distributing them.
- Completely automating your spool file monitoring, splitting, conversion, and distribution process
- In-browser viewing with annotation capabilities
- Security/Permissions to ensure users are only accessing the reports/documents that they have access too
- Workflow Enforcement with Notifications
- Saving space on your IBM i
- Assisting regulatory and compliance efforts within your company
- Forms overlay package to create high quality user and customer facing documents (Add-on Module)
Want to See Webdocs in Action?
If you'd like to learn more about Webdocs' automated IBM i spool file management and delivery — or its robust document management and workflow capabilities — you can schedule a personalized demonstration with one of our document management experts.
