How Can You Keep Data Secure in Your Organization?

A guide to choosing the best solutions for your needs

In today’s constantly evolving threat landscape, it’s never been more critical to tighten data security measures. But how do you evaluate which data security methods and technology will be right for your organization?

While there’s no magic “one-size-fits-all” software choice, considering your organization’s specific challenges and use cases will help highlight potential solutions to explore.

Use this short guide to explore how to keep data secure and what data security solutions you might need:

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Who is Fortra?

We help you stay ahead of today’s ever-changing threats and protect business-critical data with automated security solutions.

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Data Security Challenges

What specific challenges do you need to solve?

DATA VISIBILITY

Data Classification allows you to label data with accuracy and specificity, so you can manage, protect, and share it according to internal policies and requirements.

Digital Risk Protection protects digital assets from external brand, account takeover, social media, data leakage, and advanced email threats, through curated threat intelligence and unmatched mitigation.

Trigger protection by Digital Rights Management, including encryption, access management, and policy management, based on a document’s Data Classification level.

Data Classification and Data Loss Prevention solutions work together to both identify sensitive data, and use easy-to-configure, flexible, policy-based tools to ensure it remains private and secure as it is shared with authorized recipients.

PROTECTING DATA

While there is no silver bullet solution for Zero Trust Security, you can take steps to validate everyone and everything that is attempting to access your data, and revoke access instantly as needed. Properly classifying data gives you the critical context you need to implement a Zero Trust approach.  You can then authenticate access points, verify identifies, and limit data access with a Digital Rights Management solution. When used in combination with Managed File Transfer, you can share files securely and encrypt them end-to-end, ensuring only authorized users can access the data – and revoke access instantly if needed. 

Enterprise Data Loss Prevention stops data loss wherever data lives, allowing you to detect and respond to threats, protecting data whether it is in use, in motion, or at rest.

Email Security stops compromising tactics and account takeover attacks in their tracks before they pose a risk to your sensitive data.

Through automated DMARC implementation, Email Security protects your organization from attacks that could ruin your reputation.

SHARING DATA

Managed File Transfer simplifies, secures, and automates enterprise file transfers using a centralized enterprise-level approach.

Working together, Managed File Transfer, Enterprise Data Loss Prevention, and Email Security can protect against threats and data leaks as files are shared.

Managed File Transfer offers secure accelerated file transfer capabilities that are hundreds of times faster than FTPs. This allows organizations to transfer a large amount of data quickly and securely, including over greater-than-usual distances.

Digital Rights Management allows you to securely share data, especially sensitive Intellectual Property or financial and legal data, with third parties who are external to your organization. Protection follows the files and controls who can access them everywhere they go.

Working together, Data Classification can ensure documents are labeled as confidential and emails are appropriately classified before they are sent. If confidential content and PII are identified when the email is sent, they can be redacted via Email Security solutions. Encryption protects the email when it is sent. Digital Rights Management ensures only authorized users can see and access both email content and attachments.

Together, Data Classification, Managed File Transfer, and Digital Rights Management can transfer files securely while ensuring only authorized recipients can access the files.

Protecting Data in Your Industry

DEFENSE

REQUIREMENT

We need to share large files with suppliers who are cleared for International Traffic in Arms (ITAR) data and prevent unauthorized data sharing

SOLUTION

Working together, Data Classification can identify and classify your ITAR data, then Digital Rights Management can apply encryption and access control to files to ensure data is only accessible by authorized recipients. Securely transfer data to authorized suppliers with Managed File Transfer and DLP, working with Digital Rights Management to prevent access by unauthorized recipients.

HEALTHCARE

REQUIREMENT

We need to securely share patient data with third parties, while reducing risk of breach.

SOLUTION

Email Security encrypts patient data, and Managed File Transfer and DLP together securely transfer that data to authorized recipients only. Data Classification ensures data is labelled appropriately so it can be handled according to security and compliance policies.

LAW ENFORCEMENT

REQUIREMENT

We need to allow community members to submit evidence for law enforcement, including video footage and other documentation of any size, while reducing risk of malware.

SOLUTION

Capture relevant information from the community, inspect it for malware, route the data, and securely share it with Managed File Transfer and DLP working together.

FINANCE

REQUIREMENT

We need to allow business partners and customers to collaborate securely and remotely, by identifying, classifying, and encrypting data, as well as setting access control on it.

SOLUTION

Label sensitive data in accordance with company policy with Data Classification, apply encryption and access control to ensure data is only accessible by authorized recipients with Digital Rights Management, and execute content protection policies for email attachments requiring additional security with Email Security.

GOVERNMENT

REQUIREMENT

We need to share classified data on a secure network with another nation, while reducing risks and unauthorized exposure.

SOLUTION

Data Classification labels data, and Managed File Transfer securely transfers it to a third party, while DLP prevents unauthorized transfers

Data Security Solutions from Fortra, the new face of HelpSystems

Fortra provides tools to help improve your organization’s data security and compliance posture. Our data security solutions allow you to understand your sensitive data and keep it secure throughout its lifecycle, no matter where it resides (on premise or in the cloud), or how it’s shared.

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Data Classification

The foundation of a solid data security strategy begins with data classification. Identify and prioritize the data you need to protect, including critical unstructured data such as intellectual property. Our classification solutions offer essential management and control of your data to ensure compliance – and our experts work with you to select the best solution to fit your needs.

Enterprise Data Loss Prevention

Get enterprise data protection without the complexity. Our data protection platform gives security leaders visibility and control over their sensitive data. Endpoint DLP, classification, network DLP, and discovery capabilities work together to eliminate gaps in your data protection program.

Secure Managed File Transfer (MFT)

An automated MFT solution provides a secure and compliant way to share data within and outside your organization, all through a centralized platform. With the addition of Adaptive DLP, you can ensure that files sent and received do not contain any sensitive data or unwanted cyber threats.

Data Encryption

Encrypting data at rest and in motion is a key requirement for many regulations and is your last line of defense to ensure your sensitive data does not fall into the wrong hands. Our solutions can limit the impact of a data breach as the data cannot be decrypted without the appropriate key.

Digital Rights Management

Encrypt and control access to your crown jewels, wherever the files travel. Our digital rights management solution allows you to secure, track, audit, and revoke access to sensitive data such as intellectual property and PII – so that what makes your company unique stays protected.

Email Security

With the ease and convenience of email for conducting business each day, inbound spear phishing, cyberattacks, malicious email threats, and more abound. Fortra offers email security solutions that can stop compromising tactics and account takeover attacks in their tracks. Our automated DMARC email authentication solution can also add protection to customers and trading partners, particularly from email spoofs masquerading and potentially ruining your organization’s reputation.

Digital Risk Protection

We deliver Digital Risk Protection through curated threat intelligence and unmatched mitigation. Using threat-specific technology and operations, we protect digital assets from external brand, account takeover, social media, data leakage, and advanced email threats.

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We’d love to hear your unique requirements and what challenges you’re looking to solve.

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